Document Controller - HLM Architects

Would you like to join an employee-owned, multi award- winning architecture practice that’s desire is to make spaces and places that improve lives?

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Belfast, Plymouth, Birmingham, and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 25 largest practices in the UK this year, other recent accolades include:  

AJ100 List of UK’s Top Architectural Practices 2025
Shortlisted, AJ100 Awards – Employer of the Year 2025
Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
Shortlisted, Architect of Year Awards – Employer of the Year 2025
Highly Commended, MMC Awards – Architectural Practice of the Year 2025

The Role

We are looking for an organised and detail-focused Document Controller to work with our project teams in any of our studios.

The role will involve coordinating with the different departments within the team and ensuring that documents are kept in the right location and are accessible to all internal services. This involves checking and approving documents before they are filed and liaising with internal and external agencies to ensure that documents contain correct and understandable information regards their categorisation.

As Document Controller, you will be required to develop and implement processes related to document control and management. You will work with a project team in order to implement systems of control and also manage the process of distribution of internal correspondence and ensure good relationships with clients.

What we’re looking for

Excellent organisational skills and a methodical approach to document management.
Strong attention to detail and a commitment to maintaining accurate information.
The ability to work effectively to deadlines and manage competing priorities.
Good communication and interpersonal skills, with the ability to coordinate across different teams.
The ability to monitor and evaluate systems and identify improvements.
Good working knowledge of Microsoft Office, particularly Word and Excel

We offer a blended work model with a flexible approach to studio and remote working, along with a friendly studio environment, an award-winning lifestyle package, and a commitment to your personal development through the HLM Academy.

Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.

Glasgow Architects studio

Working at HLM

We offer a blended work model with a flexible approach to studio and remote working, recognising lifestyles are complex and we all have competing responsibilities. Our SMARTBlend approach supports job sharing, part-time, term time and staggered hours, home working, back to work schemes for parents, keeping in touch days, career breaks, sabbaticals and condensed hours. We recognise no one size fits all. Providing a great studio environment is only part of the equation and flexible ways of working gives us more richness, diversity and choice for how we can work most effectively.

We are committed to supporting our employees with their well-being. Employees can access resources through our Health cash plan and EAP scheme such as a screening and self-management app which contains a range of evidence-based techniques and access to a human-led therapy service. We also have a team of qualified Mental Health First Aiders across our studios, who work together to support staff and raise awareness through regular campaigns.

The HLM Academy supports everyone along their career pathway – capturing passions, driving innovation, and developing the necessary skills to navigate our ever-evolving world. We recognise learning is not just a one-off event. From fostering an inclusive mindset to leveraging cutting-edge methodologies, we’re committed to lifelong learning. And through the Academy and our MentoringPLUS programme, we provide our employees with access to the tools, resources and opportunities to succeed. We support everyone to become firmly established in their role by helping to lay strong foundations and develop the skills and experience necessary to thrive.

SMARTBlend

We offer a blended work model with a flexible approach to studio and remote working, recognising lifestyles are complex and we all have competing responsibilities. Our SMARTBlend approach supports job sharing, part-time, term time and staggered hours, home working, back to work schemes for parents, keeping in touch days, career breaks, sabbaticals and condensed hours. We recognise no one size fits all. Providing a great studio environment is only part of the equation and flexible ways of working gives us more richness, diversity and choice for how we can work most effectively.

Wellness and recognition

We are committed to supporting our employees with their well-being. Employees can access resources through our Health cash plan and EAP scheme such as a screening and self-management app which contains a range of evidence-based techniques and access to a human-led therapy service. We also have a team of qualified Mental Health First Aiders across our studios, who work together to support staff and raise awareness through regular campaigns.

HLM Academy

The HLM Academy supports everyone along their career pathway – capturing passions, driving innovation, and developing the necessary skills to navigate our ever-evolving world. We recognise learning is not just a one-off event. From fostering an inclusive mindset to leveraging cutting-edge methodologies, we’re committed to lifelong learning. And through the Academy and our MentoringPLUS programme, we provide our employees with access to the tools, resources and opportunities to succeed. We support everyone to become firmly established in their role by helping to lay strong foundations and develop the skills and experience necessary to thrive.

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